How To Create Label In Gmail Account – Aha! So many emails! How can I track who sends me what? I’m making a folder, how about that! Creating folders and moving emails into them is very easy. There are two different ways you can do this.
In Gmail, just to be different, folders are called “bookmarks” – maybe because you put labels on folders? i don’t know Let’s just run with it, I thought.
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For example, if you want to create a “file” for a particular subject, you must do that first. So let’s create a tag called “write”.
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Go to the left sidebar and hover over it. This will expand the screen slightly and reveal the word “More” (see the pink arrow).
Click on “More”. This will bring up a new screen (below). Click “Create New Tag” (see the pink arrow above). This will bring up the following screen:
Then click on “Create”. And voila! You will get a message from Gmail at the top of the screen. (Good thing, because that left sidebar is popping up again!)
Now let’s create a “subfolder” or as Google calls it – a “nest tag”.
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Move your mouse back to that sidebar. Repeat the “more” thing (if you have to. Maybe it’s not bent).
You will see a small drop down arrow next to the Writing folder. Click on it. You will get a small pop-up window.
Now, while we have this little menu open, can we make things pretty and change the “label” color for the writing folder? Click Label Color at the top.
Let’s make the writing folder green (writing makes us a lot of money!), shall we? Or click on any color you want. Yes, the stupid sidebar will collapse again, and yes, you have to step on it to expand it. Also no, you didn’t do it wrong. Coloring the sticker doesn’t actually change the color of the writing folder. It just adds a silly green square to its right.
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Well, I know I certainly can’t do without those stupid green squares. Now back to adding subfolders. Click on the silly green box and it will bring up the same popup.
Since I have a large number of emails from the great Indies Unlimited website, I will add it as my first subfolder. Then click Create.
Of course Gmail crashed everything again. So go back to the sidebar and wake her up.
And that’s where you’ll find your new Indies Unlimited folder! Now we are going to move some emails into that folder.
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Since I have four emails from Indies Unlimited, I’m going to do what some sites call a “bulk action” (because I’m selecting more than one item). Select the email you want to move and click the box to the left of the email, which will show a small check mark.
Once you’ve selected the emails you want to move, navigate to the black folder on your taskbar. When you click on it, a small black window will appear that says Move to. You know you’re in the right place. Click on it. Another window will appear allowing you to choose where you want to move your emails.
And we know we want to move those 4 emails to the newly created Indies Unlimited folder. So click on it.
As always, Gmail will let you know you’ve done what you want to do by showing you a handy message at the top of the screen.
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Now the messages are gone from your inbox and safely stored in your new nested folder. Happy birthday to you!
You can also set up folders “on the fly” from your inbox. It’s handy if you don’t want to deal with that annoying disappearing sidebar.
Select the email you want to create a folder for by clicking the small box to the left of that email:
K S. Brooks is an award-winning novelist, photographer and photojournalist, author of over 30 titles and CEO and Managing Director of Indies Unlimited. Brooks is currently a photojournalist and editor for two newspapers in Northwest Washington. She teaches self-publishing and writing for community colleges in Spokane and was on the advisory board for Indie Writers Day. For more information K.S. Brooks, visit her website and her author page on Amazon. Brooks View all posts by K.S
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(c) 2011-2017 Indies Unlimited and the author of the article. Comments are the property of Indies Unlimited and the commenter. For permission to reprint articles from this site, please contact [email protected] to the chase… Start with the world’s first shared inbox that lives in Gmail. To share with your team in Gmail.
The average employee spends about 20 percent of each workday searching for information and receives about 121 emails. After reviewing priorities and attachments, it takes more time to read and respond to those emails. Fortunately, we have a secret weapon that combats unwanted inbox clutter with productive solutions: Gmail labels.
Gmail tags allow for faster organization, reducing the time required to retrieve information. This guide takes you through the step-by-step organization process for a neat, effective and well-organized mailbox.
If your team spends hours every day on email, it can help you get organized. Sign in with Google to access our features and Gmail integration!
How To Assign Labels To Emails On Google Mail Or Gmail To Organize Emails
In Gmail, team members can create a label to categorize email messages sent, received, or composed. In other words, tags are an easy way to organize and organize your inbox.
Gmail labels are available from the left sidebar, indicated with an arrow icon (more on how they color later).
Similar to folders, tags group related emails together. But Gmail users can add multiple tags to a single email for more flexibility –
For example, sales teams can use email labels to manage their shared inbox by creating different labels such as “Leads,” “Contacts,” and “Offers.” Project managers, on the other hand, can create one label for a given project and another to categorize e-mail from an external vendor.
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Email solutions are very beneficial to many, however, they were originally designed for personal use. This creates serious obstacles for modern teams working together across departments, offices, locations and time zones. That way you can share your bookmarks with your team. Teams can create and share existing tags with other team members or external contacts. All members involved in a shared label have access to emails – and entire email threads (including future replies) – submitted under the label. Label sharing can promote transparency and accountability over team email, supporting effective and successful team collaboration.
And if your team is on Slack, you can also use Slack integration to create full synchronization between shared labels and selected Slack channels.
While you can always add tags manually, automating the process will save you a lot of time. Depending on your usage, there are several ways to automatically add tags to emails.
You can add tags with filters. It’s fast, easy, and lets you automate your inbox categories:
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You can easily add or remove tags from multiple emails at once by following these simple steps:
Adding tags to outgoing emails allows teams to keep detailed records of information stored in one organized place. Do this:
Gmail is probably the most complete email provider on the market. However, to get the most effective results, you need advanced automation features like email templates and sequences. Allows users to create, share and send personalized email templates and automated follow-up sequences based on recipient interactions.
To do this, first install and create an email template with the “mark as” function. If a template is selected in the layout window, the tag will be applied automatically.
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Sequences can also be used as advanced automation functions. When you create an automated sequence, you can direct tags to be added at specific stages of the workflow.
All email templates, sequences and conversations are synced in real time across your team and across their devices, so when you get a reply, you’ll find the email under the label you’ve chosen.
For more complex projects, users can nest tags within higher (parent) categories. For example, if your business provides accounting and tax services, you might create a parent tag for “tax” and a subtag for each client you serve.
Searching can be difficult with multiple filters, but if you have the right questions, you can accomplish a lot. For example, you can search all emails sent from a specific email address under one label.
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Gmail tags offer many unique options for organizing tasks. Teams can manage tasks and projects with tags, as our unique platform offers a Gmail project management suite. Teams can change tags in Kanban boards right within Gmail. Email tasks become cards for easy visualization, and you can move them from column to column to complete tasks.
With powerful automation features, team members can set rules to assign tasks
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