How To Search Files In Google Drive – After using Google Drive for a while, you may find it difficult to keep track of all your files. Fortunately, Drive offers many features to help you organize and manage it. Watch the video below for more details.
Search allows you to search for specific files using keywords in the file or filename. To do this, find the search bar and then enter the word or file name you are looking for. A search list and suggested files will appear as you type. Click on a file to open it directly from the search results. Press Enter to show you the full list of search results.
How To Search Files In Google Drive
By default, your files are already sorted from newest to oldest. However, you can apply other types to keep your files in a different order. To sort by name, click the Name button above the file list. To sort by date, click the Last Modified button, then select the desired sorting option.
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Filters allow you to hide unnecessary files and focus only on the ones you care about. For example, if you’re searching for a view, you can use a filter to narrow down the range of files you see so that you only see offers.
Once you start adding files to Google Drive, you can use folders to help organize and group them. Folders in Google Drive work just like folders on your computer.
To add multiple files to the same folder, hold Ctrl (or Command on a Mac) and click to select each file you want. When you’re ready, click and drag the files to the desired folder.
Deleting a file from Google Drive is similar to deleting a file from your computer. Just like deleting a file from the Trash or Recycle Bin on your computer, you’ll want to move the file to the Trash folder and delete it permanently.
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Previewing files is a great way to make sure you’re opening the correct version of a file, or to quickly view files without opening them.
By right-clicking, you can access a complete list of actions for any file. Many of the actions listed here can be accessed elsewhere in Google Drive, but this one works as a great shortcut.
Ready for an extra challenge? The following resource from Google will help you practice organizing and sharing files.
Applying Digital Skills: Organize Files in Drive: In this lesson, you’ll learn how to use Google Drive to store, access, and share files—such as documents, presentations, forms, and photos—in one central location. Lessons take 45-90 minutes to complete. Editor’s Note: This post is part of our web series. It includes articles on how to extract specific online data resources.
Provide Preview For Custom Files In Google Drive
Google Drive, Dropbox, SkyDrive, Evernote, and Box are tools that allow users to store and share documents on the cloud. Unfortunately, most of these tools are not built in such a way that users can find other people’s files that are set to allow public sharing. CloudKite is a tool that fills that gap. The company describes itself on its Google+ profile as “a collective encyclopedia project based on the principles of public Google Drive files, cloud sharing, cloud resources and cloud solutions.” With Cloud Kite, users can search files uploaded to Google Drive, Dropbox, Skydrive, Evernote and Box simultaneously (note that the more services you search, the longer the search takes).
Please try it and tell me how it works for you in the comments section below. Do you know of other tools that search shared documents in the cloud?
Jeremy Roberts is Seek Out’s Senior Solutions Consultant and was an editor from 2013 to 2016. Prior to joining the ERE Media Group, he worked as a recruiter, supplier and sourcing manager for over a decade.
This time was spent in a variety of environments, including third-party agency settings (retention and units), staffing process outsourcing providers (RPOs), and company internal HR departments. His previous employers include MHA Group, Agilon Finance, Corn Ferry FutureStep, Raytheon Space, Airborne Systems and Randstad SourceRite in the US. He lives in Corinth, Texas with his wife and three children. Web Applications Stack Exchange is a question and answer site for the more savvy web application user. It only takes a minute to sign up.
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As shown in the image below, the used storage of home page is 5 times larger than the used storage of my home folder calculated using this app: http://gdrivefoldersize.appspot.com/.
I searched for large files via the ‘quota’ page accessible from the ‘i’ button in the image. There were some old files that I thought I had deleted that I can’t find on my drive (eg the one on the left in the image below). They’re not located, and there’s even an “Add to My Drive” option. But they seem to take up space on my plane anyway.
Know someone who can answer? Share the link to this question via email, Twitter, or Facebook. Browse other questions tagged with google-driveonline-storage or ask your own.
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G Suite users can filter multiple Google Drive files with a few clicks (or taps) on desktop and mobile devices.
G Suite users now have additional ways to quickly find files in Google Drive. In late February 2019, Google added access to the filters that appear when you click the Google Drive search box in a desktop browser.
When the cursor is on the Google Drive search box, wait a second or two – you’ll see several file filter options. Possible options include filtering files by people, file type, modified date, or file status (for example, “starred”). You can also view recent search terms in Google Drive. Click – or if you have a touch screen, click the icon to display items that match the filter you want.
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Different people will see different options. Specific options vary depending on how you use Google Drive. The displayed filters are adjusted to reflect your usage patterns (Figure A).
However, the advanced search option is at the bottom left of the search box. Select it and you will be able to access different search options. The fields look familiar: these are the same options you’ll see when you select the dropdown triangle in the Google Drive search box. As of March 2019, the interface now gives you two ways to access Google Drive search options.
Similar one-click search filters are also available in the Google Drive apps on iOS and Android devices. In Google Drive on iOS, tap the magnifying glass in the upper-right corner to access Search. You can see options like: People, File Types, Modified Date, or Ownership. Click one of these options to view a specific set of files on your device (Figure B).
G Suite Business or Enterprise Edition users can search G Suite for files using the Cloud Search app for Android, iOS, or the web (cloudsearch.google.com) (Figure C).
Stop Wasting Time Finding Things In Google Drive
Cloud Search can help you find unwanted files in Google Drive. For example, I used Cloud Search to find a file I received in Gmail, but it wasn’t stored in Drive. The app lets you search data in Gmail, Sites, Groups and Calendar as well as Drive. Cloud Search is a handy option when you can’t remember exactly where you found the file.
You can still type your search terms and parameters into Google Drive’s search box to find files. To search for an entire term, put quotes around the words (for example, “proposed project budget”), or type a before: or after: date (for example, before: 2019-04-01). But most people will appreciate the click/click approach that quickly displays the relevant files.
If you use these quick filters in Google Drive for work, what’s your experience? Do the files look like what you’re looking for? Let me know how these one click/click search features work in Google Drive. You can add a comment below, or let me know your thoughts on Twitter (@awolber).
Andy Walper helps people understand and use technology for social impact. He lives in Albuquerque, New Mexico with his wife Liz and daughter Katie. More than ever, companies today work virtually with their teams. There are a lot of great tools to help make this easier, but it’s unrealistic to dive in and expect great performance. The web team has extensive experience working remotely and building successful virtual businesses.
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